Tender Writing

Requests for Proposal

Professional Procurement

Pre Qualification Questionnaire

Response to Tender

Tender Applications

Terms of Business

Tender Writing

Tender Review

Benchmark Capability

Tender Programme Management

See What’s Involved

What we Do?

Why Tender?

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RfP Solutions writes responses for all stages of formal procurement – ‘tenders’. We also support the presentation stage of a tender – at shortlist when you get to meet the buyer, perhaps for the first time.

RfP Solutions supports many other 'go to market' situations beyond straight responses to tender. Here are some examples of recent work for clients.

A venue booking organisation, wanted to pitch for a new opportunity from a US pharma group. Working directly to the MD by phone/e-mail, RfP Solutions rapidly developed a deep understanding of the client, its business model, focus and values, conveying this into the buyer’s tender questionnaire.

We obtained feedback from the buyer which advised that the response was 'very good, clear with all questions answered exactly as required and a complete service range proposed'. We had demonstrated our understanding of their requirements and overcome perceptions of scale versus the competition.

Our client was invited to maintain contact – though perhaps considering a different commercial model for the future.

A design firm with global credentials and clients wanted to increase its tender success rate to win more high-value engagements.

RfP Solutions conducted a detailed review of several recent quotes from full length submissions to e-mail quotes and terms. We made clear recommendations based around a consistent ‘identity’ for the firm:

• layout and use of white space, logos, headers and footers

• structuring and sequencing of responses

• consistent naming convention for the target client

• tables, text boxes and colour to draw attention to features

• clear sequence of headings: for granularity and to ‘carry their proposition’ through the submission

• tightly worded pen portraits of the team, successful engagements and techniques, to bring bid responses to life and convey confidence and capacity

It is good practice to build up a store of testimonials, examples of what you do and reference statements that you can use flexibly in support of bids.

A regional training provider wanted to make a strong pitch to expand business with a customer and to become their chosen training partner. This would give them an embedded position with a growing local group; and help diversify their largely public sector client base.

Working directly with the owners, RfP Solutions developed clear statements describing service delivery and working methods. We showed how training costs would be largely covered from public sector funding – and spelt out the benefits for the target, their staff and their business from a full service training engagement. We wrote the short and compelling executive summary.

The proposal was accepted and led to an intensive training programme across the target organisation. Our client is now the embedded training provider and has a new reference sites to support their further growth.

A marketing services group was forced to tender for an existing contract that they had happily performed for many years. They were not used to making formal tender responses and this one required e-tender replies via a professional procurement web site.

With the tender deadline less than five days away – and representing a significant chunk of their existing business – RfP Solutions worked with the owners and senior team to structure, approve and submit answers to one hundred detailed questions.

Topics included working methods, company policies, full pricing proposals, specialisms and USP – many of which needed to be crafted from scratch and formatted within tight space limitations on the website.

Our client jumped straight into commercial negotiations and subsequently completed contract renewal.

A specialist training organisation wanted to expand its business in Europe through an EU tender.

Using statements developed from previous bids, RfP Solutions worked closely with the senior team to construct responses to numerous RfP questions. Our approach was to bring a consistent style to the individual responses so that they 'read and flowed' as one.

Finally, we brought many of the separate answers together to provide a 'storyline' response that presented the organisation as a whole - while still dealing with all the questions in the tender.

Our client won the contract.

Almost as important, we now have a sound body of proven statements that will form the basis of a content response library. These - and many other elements from past bids - are ready to be refined to a consistent style and then organised into an accessible response archive.

With a little application, they can then be constructed into a tender response template which will start to automate aspects of tender writing and increase tender productivity dramatically – all using standard MS Word tools.

RfIs are an early tender stage where the buyer seeks information from the market.

Our client needed to put together a well-considered, constructive response to position themselves for a large business opportunity. They brought their team together early and worked with RfP Solutions to develop detailed responses.

As well as giving the buyer real value in terms of ‘what works’ in their industry, we were able to indicate key strengths and point out potential weaknesses within anticipated competitor responses. We also recognised a wider strategic dimension, which could be developed over time.

RfIs are generally a positive sign that the buyer is open to new approaches and that the procurement is an important matter for them.

Our client had won awards in the past but did not have the time to prepare a serious nomination for their main regional industry event.

RfP Solutions reviewed award categories and agreed those where our client had a strong story to tell. We then wrote nomination statements for each award, focusing on the storyline along with financial, community and individual benefits that they achieved.

Awards are a low-cost way of raising profile through accreditation and acclaim. RfP Solutions writes for many commercial situations, using words to help our clients achieve business objectives.