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Tender Writing

Tender Review

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Tender Programme Management

See What’s Involved

What we Do?

Why Tender?

07988 712375

Here are examples of how we can get involved in typical tendering situations.

A design firm with global credentials and clients wanted to increase its tender success rate to win more

high-value engagements.

RfP Solutions reviewed recent bids from full length submissions to e-mail quotes and terms. Although the

firm had strong visual and graphics skills, these did not transfer smoothly into the bids environment.

We recommended developing a consistent look and feel to their tender bids, based around a clear identity

for the business. This translated into a series of simple steps that they could adopt generally and apply

within each response, for example:

• Layout

• Structure and sequencing

• Target client naming

• Reinforcing corporate identity

• Headings and numbering to support understanding

• Break-outs to illustrate strengths and features

Tender Review provides an initial perspective on your tendering capability. CONTACT US to discuss Tender Review.

For a full assessment of where you are on the road to effective tendering – and specific action plans to improve – see our Benchmark service.

A specialist training organisation wanted to expand its business in Europe through EU tenders.

EU tenders are subject to the very detailed requirements of public procurement, which ensures transparency and visibility to numerous opportunities that arise across UK and European public sector.

Our client had written many tenders in the past but wanted to bring a professional eye to their bids.

Working partly from their own offices, we extracted multiple individual responses and started drawing together common elements necessary for this and subsequent bids.

We constructed responses to the numerous tender questions, bringing a consistent style to individual elements so that they 'read and flowed' as one. Statements were agreed and approved by the client senior team so that they could be adopted readily in subsequent tenders.

With the management team, we mapped out a 'storyline' that brought together separate answers so that the response presented their organisation as a whole - while still dealing with all the questions in the tender.

The executive summary was written to present a compelling picture of our understanding of the procurement and the client’s particular strengths in relation to defined evaluation factors.

The tender gave us a sound body of proven statements to form the basis of a content response library. We have used these - and developed many more - to respond to subsequent bids.

It takes longer to write early tender responses so saving well written material for re-use speeds up later bids. This helps to both reduce costs over time and increase the quality of responses.

Productivity should become a specific objective as tendering develops within your organisation. RfP Solutions Benchmark service looks specifically at next steps to raise productivity on your road to effective tendering.

RfP Solutions provides a unique service to Benchmark your organisation on the road to effective tendering.

Benchmark tells you where we see you and your tendering programme in terms of:

• How effectively you manage and run your program – see examples of what’s involved

• How well you stack up against the four key evaluations that buyers make – credibility, capability, compliance, competitiveness

We use the outcomes from Benchmark to identify areas for action to improve your tender response capability and productivity.

We prioritise and focus on those actions which will have the greatest impact on your tendering success:

• What can be fixed easily and will have a strong impact on your tender response capability

• What is likely to require more resource? Can you schedule this within a reasonable period

• What is ‘nice to do’ but unlikely to impact outcomes in the short term

We take action planning proposals into your organisation’s overall management control:

• Proposing performance improvement targets

• Proposing an overall target win rate

• Checkpoints for implementation, impact measurement and review

Benchmark quickly identifies options and actions to kick start - or re-start - your tender programme.

A major UK corporate realised that it could no longer solely on account and sales managers to win and retain business from its public sector clients. Public procurement rules, competitive tendering and ‘best value’ had all impacted on previously settled business relationships.

Also, the disciplines of professional procurement were starting to spread into business with the private sector - making it doubly essential to get a lot better at tendering.

Over time, a well-developed tender response programme was built up comprising integrated responses to deliver productive and effective tendering.

• Sales cycle: fitting tenders into the sales cycle and roles of sales and account staff

• Tender sourcing to ensure a continuing pipeline flow of bid opportunities – see what’s involved

• Qualifying opportunities to pursue at tender – see what’s involved

• Preparing responses – deciding on key messages, the response storyboard

• Pricing individual tenders

• Collaboration across sales, operational and product teams to build responses

• Writing, proofing, approving and delivering compliant bids

• Building a library of accessible, strong and approved response elements – see what’s involved

• Automating bid production through response software

RfP Solutions brings these approaches to smaller businesses helping you to achieve demanding objectives for tenders as part of your route to market.

We speed you up the learning curve towards effective, productive tendering – helping to avoid pitfalls and achieve rapid transformation in your tendering capability.

We support other aspects to bid production and tender programme management such as

• Mobilisation and implementation statements

• Obtaining structured feedback from your targets – whether your bid was won or not

• Measuring programme performance and ROI on your tenders route to market

• Resourcing, recruiting and training pre-sales and bid-writing teams

TENDER REVIEW

We need to grow our business through tenders. How should we go about it?

What do you think about our tenders? How can we improve them?

TENDER WRITING

We need to make this important bid as strong as possible.

We haven’t got the time to give major tender opportunities the attention they need.

BENCHMARK

How effective are we at tendering?

Why do we take so long to produce good bids?

How can we up our tender response game?

MANAGEMENT

Tenders are a critical business capability, essential on our long term route to market.

We want to produce more and better tenders - but without tying up our own resources.

Call us today to find out how we can help your tender process.

07988 712375